This framework is a retender of the previous Sports, Fitness and Gym Equipment framework which expired in May 2023. This iteration includes an expanded scope, a larger focus on services, and additional options for call-off to make tendering for requirements even easier.

The framework scope covers (but is not limited to) the following areas:

Sports equipment and accessories for use in game sports, gymnastics, athletics, strength and resistance, play, health and fitness, testing and measurement, inclusive sports and play, and storage.

Commercial fitness and gym equipment supply, installation, servicing, and maintenance. Equipment offered includes cardio, strength and resistance, health and fitness, functional fitness, inclusive fitness, and storage. Some suppliers are also able to offer gym fitout and design as a turnkey solution.

Playground equipment, supply, installation, servicing, and maintenance. Equipment offered includes multi use play systems, obstacle courses, climbing systems, freestanding playground equipment, educational play, inclusive play, outdoor gym resistance, outdoor gym cardio, outdoor gym functional equipment, inclusive outdoor gym equipment.

Institutions who are looking to lease equipment through this framework are encouraged to utilise the CPC Leasing Services Dynamic Purchasing System. This route will ensure that you follow a compliant method of awarding your finance requirements, and offers technical assistance from our Leasing Master Vendor Advisors at Unilink Finance Ltd.

The purpose of this framework is not to provide access to contractors who can provide, install and maintain Multi-Use Games Areas (MUGA’s), 3G or other artificial turf pitches, cricket wickets, athletics tracks etc. CPC does have a Synthetic Sports Facilities framework which covers these areas that members can utilise should they wish to do so. The scope additionally does not cover sports clothing, for which CPC offers a PPE, Clothing and Uniforms framework. Furthermore it does not allow members to access contractors who can build or refurbish sports halls, changing rooms or gyms, or to resurface playgrounds as a standalone service; any such works may be acquired by member institutions through the Minor Works Dynamic Purchasing System.

Key Facts

Start date
15th May 2023
End date
14th May 2025
Optional extension
14th May 2027

Key Benefits of this Framework

  1. Efficiency and ease of use, with the inclusion of mini-competition and direct as call-off methods for all lots
  2. A fixed percentage discount for Lot 1 on a standard basket of items, allowing institutions to easily direct award for common purchases through a desktop comparison exercise
  3. Coverage of products, installation, and servicing and maintenance
  4. Reduction in procurement timescales
  5. Reduced procurement costs
  6. Detailed and easy to use guides, support and templates
  7. Savings through economies of scale
  8. Long term relationships & greater opportunity to deliver added value/innovation
  9. Opportunities to deliver Social Value & improved community impacts
  10. Opportunities for Early Supplier Involvement to manage risk and improve outcomes

How can I use this Framework

Institutions can call-off from this framework using one of the following two options:

Mini-competition - Member institutions may choose to utilise one of the three mini-competition templates depending on the lot they wish to use. Institutions should allow suppliers a minimum of 2 weeks to respond to their request (or 3 weeks for a longer term/more complex requirement). Engagement with suppliers prior to this can allow the institution to gain a fuller understanding of timescales, scope etc. regardless of which lot they are utilising

Direct Award - where the terms laid down in the agreement are sufficiently precise to cover the members’ particular requirement and the most economically advantageous offer can be easily identified, the member can award the call-off without reopening competition. This method is recommended for ad-hoc, low value and/or low risk purchases, and institutions are encouraged to reference the framework to ensure they are obtaining framework pricing and terms.

Tenet logo

If you require support in running a further competition via this framework, Tenet Services can help. Tenet offer a nationwide service specialising in assisting education establishments to complete further competitions.

Tenet are part of the Crescent Purchasing Group of Companies and operate on a not-for-profit basis.

Go to Tenet Services

Get a Quote

The CPC Quote Tool is free to use for all our members and offers quick, compliant access to all suppliers on our frameworks for purchases that fall below £213,477.

"The Quote Tool was easy to use and time saving, resulting in a straightforward process where we just had to put the details in once and could then use the reputable suppliers already recommended."

Deborah Anderson-Dixon, Finance Manager at Sir William Romney's School

For purchases that exceed £213,477, the CPC Sourcing Cloud is available that complies with the regulations to allow electronic tender returns whilst still being free to use for our members. Find out more about CPC Sourcing Cloud.

Use This Framework

Sign in to your user account to get a quote.

Don't have a user account? If your institution is already a member, you can create your own user account.

Sign up for free and use this framework

You can buy through our frameworks if your institution is a CPC member. It’s free to join if you are from a school, academy, multi-academy trust, college, university or you offer educational services.

CPC is owned by the education sector and our 85 frameworks are designed to save you money whilst being safe, easy to use and compliant. Your CPC membership also provides:

  • One-to-one procurement support
  • Fully funded CPD accredited procurement courses
  • The opportunity to get funding from our charity CPL Group

CPC has over 9000 members, search to see if your institution is already a member. If your institution is not in the list, click the Join CPC today button.

Search to see if your institution is already a member

Associated Documentation

The following documents are associated with this framework. Some are required for successful use of the framework and are clearly marked.

File Details Essential
Framework User GuideThis is required reading if you are considering using this framework. It tells you everything you need to know about the panel of providers, eligibility, running the mini-competition process, and evaluating bids. YesDownload
Lot 1 Mini Comp TemplateThe attached template document should assist you with running a mini-competition for the purchase of Lot 1, Sports Equipment. Once completed it should be sent to all suppliers on Lot 1. YesDownload
Lot 2 Mini Comp TemplateThe attached template document should assist you with running a mini-competition for the purchase of Lot 2, Commercial Fitness and Gym Equipment. Once completed it should be sent to all suppliers on Lot 2. YesDownload
Lot 3 Mini Comp TemplateThe attached template document should assist you with running a mini-competition for the purchase of Lot 3, Playground and Outdoor Gym Equipment. Once completed it should be sent to all suppliers on Lot 3. YesDownload
Direct Award Notification FormThis document should be utilised if you are seeking to direct award through this framework. All highlighted information within the call-off conditions should be completed, and the documents should be sent to the relevant persons as detailed in the notification document. YesDownload

Contract Manager

The contracting authority for this framework is Crescent Purchasing Consortium.

Lisa O'Shea

  • Name: Lisa O'Shea
  • Tel: 0161 974 0947
  • Email: [email protected]
  • Chat with our helpdesk: Live Chat