This framework is a retender of the previous Promotional Merchandise agreement which expired in April 2023.

The framework scope covers (but is not limited to) the following areas:

Products which can be branded for promotional purposes. Examples of such items include technology products, bags, leisure and sport products, drinkware and ceramics, home and living products, key chains, stationery. Lot 1 will also include direct sales to students

Clothing which can be branded for promotional purposes. Examples of such products include polo shirts, t-shirts, sweatshirts, hats, ties, aprons, scarfs.

Lot 2 will also include direct sales to students.

Vouchers and gift cards which can be branded for promotional purposes. Examples include paper vouchers, prepaid cards, gift cards

Key Facts

Start date

1st May 2023

End date

29th April 2025

Optional extension

29th April 2026

Key Benefits of this Framework

1. Efficiency and ease of use, with the inclusion of mini-competition and direct as call-off methods for all lots
2. Access to corporate and student purchases and branding
3. Reduction in procurement timescales
4. Reduced procurement costs
5. Detailed and easy to use guides, support and templates
6. Savings through economies of scale
7. Long term relationships & greater opportunity to deliver added value/innovation
8. Opportunities to deliver Social Value & improved community impacts
9. Opportunities for Early Supplier Involvement to manage risk and improve outcomes

How can I use this Framework

Institutions can call-off from this framework using one of the following two options:

Direct Award - where the terms laid down in the agreement are sufficiently precise to cover the members’ particular requirement and the most economically advantageous offer can be easily identified, the member can award the call-off without reopening competition. This method is recommended for ad-hoc, low value and/or low risk purchases, and institutions are encouraged to reference the framework to ensure they are obtaining framework pricing and terms.

Mini-competition - Member institutions may choose to utilise one of the three mini-competition templates depending on the lot they wish to use. Institutions should allow suppliers a minimum of 2 weeks to respond to their request. Engagement with suppliers prior to this can allow the institution to gain a fuller understanding of timescales, scope etc. regardless of which lot they are utilising.

If you require support in running a further competition via this framework, Tenet Services can help. Tenet offer a nationwide service specialising in assisting education establishments to complete further competitions.

Tenet are part of the Crescent Purchasing Group of Companies and operate on a not-for-profit basis.

Go to Tenet Services

Get a Quote

The CPC Quote Tool is free to use for all our members and offers quick, compliant access to all suppliers on our frameworks for purchases that fall below £213,477.

"The Quote Tool was easy to use and time saving, resulting in a straightforward process where we just had to put the details in once and could then use the reputable suppliers already recommended."

Deborah Anderson-Dixon, Finance Manager at Sir William Romney's School

For purchases that exceed £213,477, the CPC Sourcing Cloud is available that complies with the regulations to allow electronic tender returns whilst still being free to use for our members. Find out more about CPC Sourcing Cloud.

Use This Framework

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Contract Manager

The contracting authority for this framework is NWUPC.