Summary

The Minor Works DPS is for the procurement of capital works projects to buildings and estates. The DPS has been broken down into a number of distinct categories to enable users to engage the services of suitably qualified and experienced contractors.

A Dynamic Purchasing System (or DPS for short) is a procurement tool for works, services and goods. A DPS is similar to a framework agreement, but new suppliers can apply to join at any time. There is no limit to the number of suppliers that can be awarded a place on the DPS.

Benefits

• Your local contractor can apply to be on the DPS at any time. Allowing you to get quotations for the work from your local contractors and giving you access to other contractors that have passed a vetting process to compare quotations against.
• CPC will do the necessary due diligence on your local contractor, e.g. financial stability checks, health and safety record and process checks, environmental management checks, quality management checks, reducing the risk of this not being done or saving the you time in having to carry out this due diligence.
• Encourages competition enabling you to demonstrate value for money
• All supplier applications to the DPS will be processed and evaluated within a maximum of 14 days
• The DPS has been broken down into a number of different categories to enable you to procure a wide array of specialist trades and works.
• All further competitions will be undertaken using the Multiquote tendering platform to ensure all procurement processes are fully auditable.

Suppliers

Why supply for a DPS?

• Contractors don't have to demonstrate suitability and capability every time they wish to compete for a public sector contract
• A DPS is more accessible for Small and Medium Sized Enterprises
• Award of individual contracts can be quicker than under some other procedures
• A DPS remains open to new contractors throughout the period of the agreement. This enables contractors who may not be able to meet the selection criteria at the time a DPS is first established to review their processes, finances and capabilities and apply for acceptance onto the DPS at a later stage.
• A contractor who fails the exclusion or selection stage can reapply later if circumstances have changed (for example if it had newly available skills or experience.)
• A contractor may apply for as many lots for which it is suitable.
• Any contractor who meets the selection criteria must be admitted to the DPS.
• The DPS will be actively promoted to over 7,300 CPC education sector members increasing the opportunities for contractors to win business

How can contractors apply to be included on the CPC Minor Works DPS?

The DPS is being managed through the Sourcing Cloud tendering platform (Project Ref: CA7638), interested parties will need to create an account for their organisation (if not already setup) and then navigate to the opportunity using the above project reference via the “Opportunity Search” tool on the dashboard.

Once located, you will then need to download and complete the “Minor Works DPS ITP” document. Once complete, upload all documentation to the portal and click submit. All applications to the DPS will be evaluated within 14 calendar days of receipt.

Bidders should note the following checklist to ensure all necessary documentation has been submitted with their application (failure to submit in accordance with the checklist below may result in your application being rejected or delayed).

Documents Checklist

1. DPS Conditions of Contract (must be signed- electronic, digital & scanned signature are acceptable, printed text alone will not be accepted)
2. Call-off Conditions of Contract (must be signed- electronic, digital & scanned signature are acceptable, printed text alone will not be accepted)
3. DPS Selection Questionnaire including signed Declaration and any necessary attachments for verification.
4. Supplier Entry Form – Section 1 must be completed in full and returned electronically
5. Invitation to Participate Declaration (must be signed- electronic, digital & scanned signature are acceptable, printed text alone will not be accepted)
6. SSIP Certification – a valid and current certificate from a “Safety Scheme In Procurement” Member Scheme
7. Financial Statement – bidders must return at least one of the four criteria detailed in Section 4.1 of the Selection Questionnaire
8. Insurance Certificates – bidders must return copies of their Insurance Certificates as outlined in Section 8.1(a) of the Selection Questionnaire

Get a Quote

Users of this DPS will be required to undertake a further competition via Sourcing Cloud to determine the best value offer from the relevant DPS lot. A further competition template (complete with advice and guidance) is available to members.

You will need to be a CPC Member to use the CPC Sourcing Cloud. If you need help using the Sourcing Cloud, you can refer to the Sourcing Cloud User Guide.

Create a User Account

To create a free user account your institution needs to be a CPC member, CPC membership is completely free for educational establishments.

When you join the CPC you will receive some amazing benefits including access to 70 frameworks and specialist procurement advice, plus you won't be inundated with lots of marketing calls and emails that you don't need.

The joining form only takes a few minutes to complete and upon registering as a member you will typically be approved within 10 minutes (during the hours of 9am and 4.30pm).

To see if your institution is already registered as a CPC member use the search bar below, if your institution is not a member click the Join the CPC button. Remember CPC membership is free for educational establishments.

Associated Documentation

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Contract Manager

Name	Peter Mcmullan
Telephone	0161 974 0950
Email	P.McMullan@thecpc.ac.uk
Helpdesk	helpdesk@thecpc.ac.uk

Minor Works Dynamic Purchasing System

Table of Contents

• Summary
• Benefits
• Suppliers
• Get a Quote
• Associated Docs
• Contract Manager