Get expert help that is tailored to your needs with our tender services.
We are a leading provider of tendering services to the education sector and public sector. Our tendering team complete 140+ tenders for our customers each year, across a wide range of spend categories and in compliance with internal policy and external procurement regulations.
Why choose Us?
We are a not-for-profit organisation and our tendering services team will design a competitive tender process which is tailored to your institution's unique requirements whilst getting the best commercial results. Where the UK Public Contract Regulations / Procurement Act 2023 apply, all the necessary compliant steps are taken, allowing you peace of mind for the duration of the contract. 100% of our education sector customers would recommend our On Demand tender service to others.*
Tailored tender support
We will support you through what can be a complicated and time-consuming process. We will visit you on several occasions for face-to-face discussions on the finer detail of the specification, evaluation process and final decision. Our procurement consultants will manage the full tender process ensuring that you can continue with your normal duties without managing these extra tasks.
Our unique tendering service includes:
A nationwide team with extensive knowledge across a wide range of project categories and the UK Public Contracts Regulations (PCR 2015) / Procurement Act 2023
Capacity across the team to allow for contingency plans to be activated should unplanned leave occur, avoiding any impact on your project delivery
Managed procurement services which are covered by comprehensive professional indemnity insurance
Fully compliant web-based e-tendering software used on all projects
Support packages designed for our customer's needs. One size doesn't need to fit all!
Collaboration specialists with extensive knowledge of the education sector and public sector needs, in terms of individual requirements, independence and cost reduction
Low-cost support packages for contract monitoring, ensuring value is achieved following our appointment
If you can find a lower cost option which meets the same levels of service we provide then please call us, we will do our best to match it.
E-tendering web-based software
We use MultiQuote which is e-tendering software that enables multiple users to work on your project at one time, whilst allowing a project lead (your main point of contact) to take ultimate responsibility for the smooth delivery. E-tendering is a mandatory requirement and using our services means you don't need to invest in the tender software, but if you wish you can buy it through the e-tendering software framework.
"Excellent service from start to finish. Very professional and worked with the school at all stages to ensure we got the best contract. "
Contract management
Completing a tendering process is an initial method to gaining value for money from your contract. Stage two is to contract manage the chosen supplier's service throughout the contract. We offer contract management services designed to meet your needs and budget:
Production of a contracts database - collation of contract data
Key date monitoring - prompting of key dates for reviews, renewals and retender start dates
Contract review support - off-site support which identifies key elements of service levels to ensure you have all the information you need for your meeting(s)
Onsite contract review support - Attendance at the meeting(s) in addition to the support identified in point 3
Fully managed service - A fully inclusive service including all of the above points
Tendering support
If your organisation wishes to run a tendering process in-house but would benefit from some support or mentoring during the process, We can design bespoke tender support to help you fill any knowledge or time gaps that you may have. We can help with:
Drafting tender documents and specification writing
Supplier management - acting as the link between you and suppliers
Evaluation support
Support at clarification meetings
Drafting supplier feedback letters
Drafting and publishing award notices
Drafting and publishing Regulation 84 reports
Tender publication services
We can help you complete a robust tendering service which will deliver value for money for the entire contract period.
Collaboration
We have undertaken collaborative tenders for many years and our knowledge has evolved over multiple projects so you can appoint us with confidence. From desktop PC's to cleaning services, and from planned preventative maintenance contracts to outsourced catering services, we have delivered successful projects time and time again.
Our process allows participating organisations to retain their independence whilst enjoying the benefits of group purchasing such as: group discounts and sharing ideas with other organisations which can improve your specification and potentially reduce costs.