A purchasing framework is an 'umbrella agreement' that sets out the terms (particularly relating to price and quality) under which individual purchases (call-offs) can be made throughout the period of the framework's operation. Frameworks are designed to help buyers procure supplies, services and works contracts from a list of pre-approved suppliers, whose ability to offer value for money is tested as part of the framework tendering process. Each framework supplier has been through a robust procurement process to get a place on the framework. A contract is only formed between your institution and a supplier (not CPC) when you make a purchase.
How do I use a procurement framework?
This varies from framework to framework and it depends how complicated your requirement it is. For some purchases it can be a relatively simple matter of comparing price lists and selecting the price that represents the best value. For more complex purchases you may need to define your requirement then invite all suitable suppliers on the framework panel to submit their proposals with prices. Both of these are termed ‘mini competitions’ as you are seeking competition from the framework suppliers.
In some instances, suppliers provided their fixed prices when they were appointed the framework, so it may be possible to direct award a contract to the supplier ranked either first on the framework, or by using the framework's direct award calculator.
How do I use a framework compliantly?
A framework cannot deliver compliance simply because it is used. You need to manage any framework mini competition or direct award in a compliant manner in accordance with UK procurement regulations. There are financial thresholds set out in the regulations and if the cumulative value of the purchases is likely to exceed the threshold for your institution the regulations must be followed.
The UK is currently transitioning from the old Public Contracts Regulations (PCR) 2015 to the new Procurement Act 2023 (which went live on 24th February 2025). During this period, any frameworks established under the old 2015 PCRs have call-off rules which differ slightly from the new 2023 Act. The user guide for each framework details the regulations it was established under and provides guidance on call-off procedures. More information on the new Procurement Act 2023 is on our dedicated Procurement Act page or contact your Regional Procurement Advisor for free impartial advice.
What are the main benefits of using purchasing frameworks?
1. You can be assured of the supplier's quality and capabilities as the panel of suppliers has already been vetted and approved
2. Prices are as keen as possible because every supplier has been through a competitive process in compliance with the procurement regulations
3. The suppliers are engaged in constant and repeated competition for business throughout the life of the framework (where a panel has more than one supplier)
4. The buying process for each framework is made as straightforward as possible by CPC and the process is clearly explained in each framework's User Guide
5. Better prices and service because using a framework consolidates the purchasing power of lots of individual institutions
6. You can rely upon CPC's advice, expertise and framework management services if you experience a problem with a supplier
How are CPC frameworks created?
Typically, CPC will set up a framework in the following way:
1. CPC consults its members to find out what supplies, services or works are required
2. CPC, with assistance from its members, develops a specification and researches the supplier market for the commodity or service in question
3. CPC carries out a competitive tendering exercise in compliance with public sector procurement legislation, inviting tenders from all suitable suppliers
4. A panel of several suppliers is selected, based on criteria including price, quality and service
5. CPC prepares a User Guide that explains how to use the framework
6. CPC manages and improves the performance of the framework throughout its life