The CPC have teamed up with Elcom to provide Dynamic Purchasing Systems to assist you in procuring supplies for your academies & institutions.

What is a Dynamic Purchasing System?

A Dynamic Purchasing System (or DPS for short) is a procurement tool for works, services and goods. A DPS is similar to a framework agreement, but new suppliers can apply to join at any time.

A DPS is run using a two-stage process. Firstly, during the initial setup stage all suppliers who meet the set criteria will be admitted to the DPS and there is no limit on how many suppliers may apply to it. The second stage of a DPS is where contracts are awarded. The contracting authority (in this case, the CPC Member or user from the Education or Wider Public Sector) invites all suppliers on the DPS or within the relevant category within the DPS to bid for the contract.

The CPC Minor Works DPS

The DPS is for the procurement of capital works projects to buildings and estates. The DPS has been broken down into a number of distinct categories to enable users to engage the services of suitably qualified and experienced contractors.

You can visit the Minor Works DPS page in order to learn more and get a quote.

How is a DPS different to a framework agreement?

Below are some of the key differences between a traditional framework agreement and a DPS.

Dynamic Purchasing System Framework Agreement
Suppliers can join at any time Suppliers can only join within a limited application window
No direct award of contracts Buyers can sometimes direct award
Pricing determined at the contract stage Pricing fixed at the point of tender
Unlimited suppliers may join Number of suppliers decided before procurement

Why should supplier & contractors apply to be included on a CPC DPS?

  • Contractors don't have to demonstrate suitability and capability every time they wish to compete for a public sector contract
  • A DPS is more accessible for Small and Medium Sized Enterprises
  • Award of individual contracts can be quicker than under some other procedures
  • A DPS remains open to new contractors throughout the period of the agreement. This enables contractors who may not be able to meet the selection criteria at the time a DPS is first established to review their processes, finances and capabilities and apply for acceptance onto the DPS at a later stage.
  • A contractor who fails the exclusion or selection stage can reapply later if circumstances have changed (for example if it had newly available skills or experience.)
  • A contractor may apply for as many lots for which it is suitable.
  • Any contractor who meets the selection criteria must be admitted to the DPS.
  • The DPS will be actively promoted to over 7,300 CPC education sector members increasing the opportunities for contractors to win business

What are the benefits to users of a CPC DPS?

  • Your local supplier can apply to be on the DPS at any time. Allowing you to get quotations for the work from your local suppliers and giving you access to other suppliers that have passed a vetting process to compare quotations against.
  • CPC will do the necessary due diligence on your local supplier, e.g. financial stability checks, health and safety record and process checks, environmental management checks, quality management checks, reducing the risk of this not being done or saving the you time in having to carry out this due diligence.
  • Encourages competition enabling you to demonstrate value for money
  • All supplier applications to the DPS will be processed and evaluated within a maximum of 14 days
  • A DPS can be broken down into a number of different categories to enable you to procure a wide array of goods, works and services.
  • All further competitions will be undertaken using the Multiquote tendering platform to ensure all procurement processes are fully auditable.

How do I contact if I have any queries on the CPC Minor Works DPS?

Peter McMullan, Category Manager CPC

p.mcmullan@thecpc.ac.uk

0161 974 0950

CPC Helpdesk 0800 066 2188