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Sports, Fitness and Play Equipment

Access suppliers of sports equipment, accessories and storage options, playground equipment, commercial fitness and gym equipment.

Starting Date
15/05/2023
Ending Date
14/05/2025
Extended End Date
14/05/2027
Tender Reference
CPC/LO/01/2023
Description

This framework is a retender of the previous Sports, Fitness and Gym Equipment framework which expired in May 2023. This iteration includes an expanded scope, a larger focus on services, and additional options for call-off to make tendering for requirements even easier.

The framework scope covers (but is not limited to) the following areas:

Sports equipment and accessories for use in game sports, gymnastics, athletics, strength and resistance, play, health and fitness, testing and measurement, inclusive sports and play, and storage.

Commercial fitness and gym equipment supply, installation, servicing, and maintenance. Equipment offered includes cardio, strength and resistance, health and fitness, functional fitness, inclusive fitness, and storage. Some suppliers are also able to offer gym fitout and design as a turnkey solution.

Playground equipment, supply, installation, servicing, and maintenance. Equipment offered includes multi use play systems, obstacle courses, climbing systems, freestanding playground equipment, educational play, inclusive play, outdoor gym resistance, outdoor gym cardio, outdoor gym functional equipment, inclusive outdoor gym equipment.

Institutions who are looking to lease equipment through this framework are encouraged to utilise the CPC Leasing Services Dynamic Purchasing System. This route will ensure that you follow a compliant method of awarding your finance requirements, and offers technical assistance from our Leasing Master Vendor Advisors at Unilink Finance Ltd.

The purpose of this framework is not to provide access to contractors who can provide, install and maintain Multi-Use Games Areas (MUGA’s), 3G or other artificial turf pitches, cricket wickets, athletics tracks etc. CPC does have a Synthetic Sports Facilities framework which covers these areas that members can utilise should they wish to do so. The scope additionally does not cover sports clothing, for which CPC offers a PPE, Clothing and Uniforms framework. Furthermore it does not allow members to access contractors who can build or refurbish sports halls, changing rooms or gyms, or to resurface playgrounds as a standalone service; any such works may be acquired by member institutions through the Minor Works Dynamic Purchasing System.

Benefits

    Efficiency and ease of use, with the inclusion of mini-competition and direct as call-off methods for all lots

    A fixed percentage discount for Lot 1 on a standard basket of items, allowing institutions to easily direct award for common purchases through a desktop comparison exercise

    Coverage of products, installation, and servicing and maintenance

    Reduction in procurement timescales

    Reduced procurement costs

    Detailed and easy to use guides, support and templates

    Savings through economies of scale

    Long term relationships & greater opportunity to deliver added value/innovation

    Opportunities to deliver Social Value & improved community impacts

    Opportunities for Early Supplier Involvement to manage risk and improve outcomes 

How to Use

Institutions can call-off from this framework using one of the following two options:

Mini-competition - Member institutions may choose to utilise one of the three mini-competition templates depending on the lot they wish to use. Institutions should allow suppliers a minimum of 2 weeks to respond to their request (or 3 weeks for a longer term/more complex requirement). Engagement with suppliers prior to this can allow the institution to gain a fuller understanding of timescales, scope etc. regardless of which lot they are utilising.

Direct Award - where the terms laid down in the agreement are sufficiently precise to cover the members’ particular requirement and the most economically advantageous offer can be easily identified, the member can award the call-off without reopening competition. This method is recommended for ad-hoc, low value and/or low risk purchases, and institutions are encouraged to reference the framework to ensure they are obtaining framework pricing and terms.

Get a Quote

The CPC Quote Tool makes it easy to perform and manage a further competition exercise on this Framework. It's free to use for all our members and offers quick, compliant access to all suppliers on purchases that fall below £214,904.00

Get a Quote

If your purchase exceeds £214,904.00, the CPC Sourcing Cloud is available that complies with the regulations to allow electronic tender returns whilst still being free to use for our members. Find out more about the CPC Sourcing Cloud.

Associated Documentation
  • Framework User Guide Essential
    This is required reading if you are considering using this framework. It tells you everything you need to know about the panel of providers, eligibility, running the mini-competition process, and evaluating bids.
  • Direct Award Notification Form Essential
    This document should be utilised if you are seeking to direct award through this framework. All highlighted information within the call-off conditions should be completed, and the documents should be sent to the relevant persons as detailed in the notification document.
Contract Manager

The contracting authority for this Framework is Crescent Purchasing Consortium.

Lisa O'Shea

Contracts Manager

[email protected]

0161 974 0947