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Washroom Services including Period Dignity Solutions

This framework offers a one-stop shop for the procurement of washroom services including sanitary waste collection, hygiene and period dignity solutions.

Starting Date
Ending Date
Tender Reference
JAN3136 NW

The framework agreement for Washroom Services including Period Dignity Solutions offers our members a one-stop shop for the procurement of washroom services and associated products. Services available under the framework include:

  • Sanitary waste collection and disposal
  • Hygiene services
  • Disposal of medical and sharps waste
  • Provision of roller towels, hand dryers, and other washroom-related equipment
  • Period Dignity Solutions
  1. More advantageous pricing based on economies of scale from aggregated spend.
  2. A detailed Specification of Requirements is provided with detailed service standards and reporting requirements establishing a process for performance monitoring.
  3. The call-off Terms and Conditions have been established at framework. These incorporate new elements such as: service frequency/volume variation, disruption to service delivery, consolidation of contracts and exit planning.
  4. To ensure that the services are delivered in accordance with the minimum service levels outlined in the call-off contract, the call-off Terms and Conditions for Lots 1-13 now include provisions on service level credits which can be included in the call-off arrangement. Where incorporated, such credits will be calculated in accordance with the guidance outlined in Appendix B Call-off Terms and Conditions Lots 1-13 Schedule 2.
  5. Reduced administrative effort and associated cost savings.
  6. Supporting call-off documentation is provided in the form of a mini-competition template and a direct award template to ensure that agreement users ensure that call off contracts are brought within the terms of the agreement.
  7. Added value services are incorporated including online account portals, 'greener' waste disposal routes e.g. RDF
  8. Lot 14 covers both product supply and educational support for period dignity initiatives. The lot focuses on products which are safe, sustainably sourced, and with a low environmental impact. Access to the lot is broad covering students, staff, and the wider community where the community is engaged in a period dignity scheme led by a Member Institution. Sales may be through the institution or direct from the end user and may include product delivery to the premises of the Member Institution or, where required, delivery to a personal address.
  9. The development of a longer-term relationship with suppliers which is mutually beneficial.
  10. The Framework allows for the flexibility to determine specific requirements at the call off stage.
  11. Framework Agreements support longer term business planning as they span a period of typically four years and allow some stability from market fluctuations.
  12. NWUPC and your Consortium will provide contract management support to you should you experience any issues with suppliers and will act in your best interests.
How to Use

Multiple methods of call-off including direct via ranking, desktop exercise and full mini-competition including permitted variation of weightings. Please read the framework user guide for full details.

Get a Quote

The CPC Quote Tool makes it easy to perform and manage a further competition exercise on this Framework. It's free to use for all our members and offers quick, compliant access to all suppliers on purchases that fall below £214,904.00

Get a Quote

If your purchase exceeds £214,904.00, the CPC Sourcing Cloud is available that complies with the regulations to allow electronic tender returns whilst still being free to use for our members. Find out more about the CPC Sourcing Cloud.

Framework Lots
Associated Documentation
  • Appendix A - Specification of Requirements Lots 1-13
  • Appendix B - Call Off Terms & Conditions
  • Appendix C - Specification of Requirements Lot 14
  • Appendix E - Direct Award Call Off Template Lots 1-13
  • Appendix G - Award Criteria All Lots
  • Desktop Calculator
  • Lot 14 Period Dignity Solutions Basket Pricing All Suppliers
  • Promotion
  • Lots 1-13 Basket Pricing All suppliers
  • Invitation to Mini Competition Template Lots 1-13 Essential
  • Appendix D - Call Off Terms & Conditions Lot 14
  • Framework User Guide Essential
    This is required reading if you are considering using this framework. It tells you everything you need to know about the panel of providers, eligibility, running the mini-competition process, and evaluating bids.
  • Mini Competition Checklist Essential
    It is recommended that members utilise this checklist when undertaking a mini-competition process to maximise the likelihood of obtaining a satisfactory quantity and quality of bid responses from suppliers
Contract Manager

The contracting authority for this Framework is NWUPC.

James Riley

Senior Procurement Officer

[email protected]

0161 974 0945