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Sustainable Fleet Solutions

A route to hire or lease vehicles, including car club and salary sacrifice options. Includes ULEV such as electric and hybrid as a major focus.

Starting Date
01/10/2022
Ending Date
29/09/2024
Extended End Date
29/09/2026
Description
This framework is a retender of the previous Vehicle Hire, Car Club and Leasing Framework agreement. The primary focus for this iteration is around ULEV (ultra low emission vehicles), such as hybrid and electric, in a response to the UK Government’s proposed ban on the sale of new petrol and diesel cars by 2030.

The scope of the agreement includes but is not limited to vehicle hire, car club options and leasing of vehicles such as:
  • Cars
  • Vans
  • Mini-buses
  • Coaches
A new addition to this framework is Salary Sacrifice which allows employees to sacrifice a fixed amount of their salary for a brand new vehicle. Please note that this will be available under Lot 4: Salary Sacrifice, but it is still in the evaluation stage, and will be made available to members as soon as it is awarded.

Institutions looking to lease a vehicle should note that there is a minimum level of information they should provide to suppliers in order to obtain a quote. CPC have put together a Vehicle Leasing Guidance newsletter article to assist members in this area.

We would also like to make you aware that there are some issues in the minibus market at present. Please read the minibus leasing newsletter article for more information.

 
Members looking to utilise Lots 1 and 3 are recommended to check the individual suppliers’ pages for details of branch locations, or to engage with suppliers in advance of your tender to get confirmation that suppliers are able to service your location.
 
Members looking to utilise Lot 4: Salary Sacrifice are recommended to view the individual suppliers’ pages for their FAQ’s. 
Benefits
  1. Compliant with Public Contracts Regulations 2015 (PCR 2015)
  2. Choice of Provider
  3. Time Saving & Easy to Use
  4. CPC Contract Manager Assistance & Support
  5. Framework Specific User Guide
How to Use

Mini-Competition - Member institutions using this route must invite all suppliers on the lot which they are looking to use to their competition. Institutions should allow suppliers a minimum of 2 weeks to respond to their request based on the complexity of the requirements. An institution may choose to use this method where they intend to appoint a supplier to provide all fleet vehicles over a contracted period of time e.g. 3 years

Direct Award - Where an institutions requirement is urgent or lower value, they may choose to make use of this approach. This framework has been ranked, so the top scoring supplier should be approached first, and if they are incapable of supplying, the second should be approached, then the third etc

Get a Quote

The CPC Quote Tool makes it easy to perform and manage a further competition exercise on this Framework. It's free to use for all our members and offers quick, compliant access to all suppliers on purchases that fall below £214,904.00

Get a Quote

If your purchase exceeds £214,904.00, the CPC Sourcing Cloud is available that complies with the regulations to allow electronic tender returns whilst still being free to use for our members. Find out more about the CPC Sourcing Cloud.

Framework Lots
Associated Documentation
  • Salary Sacrifice FAQ's
    This document may be beneficial if your institution is considering a salary sacrifice scheme but would like some additional information before approaching suppliers on Lot 3.
  • User Guide Essential
    This is required reading if you are considering using this framework. It tells you everything you need to know about the panel of providers, eligibility, running the mini-competition process, and evaluating bids.
  • Appendix 9 - Framework Agreement Lot 1
    Call-off T&C’s for Lot 1 - Vehicle Hire
  • Appendix 11- Framework Agreement Lot 3
    Call-off T&C’s for Lot 3 - Leasing
  • Scoring Summary Lots 3 and 4
    This document includes the scoring awarded to suppliers on lots 3 and 4 at the time of framework tender, which may be used for direct award call-offs.
Contract Manager

The contracting authority for this Framework is NWUPC.

Lisa O'Shea

Senior Procurement Officer

[email protected]

0161 974 0947

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