Sustainable Fleet Solutions

This framework is a retender of the previous Vehicle Hire, Car Club and Leasing Framework agreement. The primary focus for this iteration is around ULEV (ultra low emission vehicles), such as hybrid and electric, in a response to the UK Government’s proposed ban on the sale of new petrol and diesel cars by 2030.

The scope of the agreement includes but is not limited to vehicle hire, car club options and leasing of vehicles such as:
  • Cars
  • Vans
  • Mini-buses
  • Coaches
A new addition to this framework is Salary Sacrifice which allows employees to sacrifice a fixed amount of their salary for a brand new vehicle. Please note that this will be available under Lot 4: Salary Sacrifice, but it is still in the evaluation stage, and will be made available to members as soon as it is awarded.

Institutions looking to lease a vehicle should note that there is a minimum level of information they should provide to suppliers in order to obtain a quote. CPC have put together a Vehicle Leasing Guidance newsletter article to assist members in this area.
 
A major consideration for any vehicle quote request (regardless of lot choice) should be lead times. Suppliers have reported very long lead times off the back of the COVID-19 pandemic and other worldwide events which have impacted recovery in this market. Members are recommended to contact suppliers before going out to tender so that an understanding can be gained of the effect this may have on a process.
 
Members looking to utilise Lots 1 and 3 are recommended to check the individual suppliers’ pages for details of branch locations, or to engage with suppliers in advance of your tender to get confirmation that suppliers are able to service your location.
 
Members looking to utilise Lot 4: Salary Sacrifice are recommended to view the individual suppliers’ pages for their FAQ’s. 

Key Facts

Start date
1st October 2022
End date
29th September 2024
Optional extension
29th September 2026

Key Benefits of this Framework

  1. Compliant with Public Contracts Regulations 2015 (PCR 2015)
  2. Choice of Provider
  3. Time Saving & Easy to Use
  4. CPC Contract Manager Assistance & Support
  5. Framework Specific User Guide

How can I use this Framework

·        Mini-Competition - Member institutions using this route must invite all suppliers on the lot which they are looking to use to their competition. Institutions should allow suppliers a minimum of 2 weeks to respond to their request based on the complexity of the requirements. An institution may choose to use this method where they intend to appoint a supplier to provide all fleet vehicles over a contracted period of time eg 3 years

·        Direct Award - Where an institutions requirement is urgent or lower value, they may choose to make use of this approach. This framework has been ranked, so the top scoring supplier should be approached first, and if they are incapable of supplying, the second should be approached, then the third etc

Tenet logo

If you require support in running a further competition via this framework, Tenet Services can help. Tenet offer a nationwide service specialising in assisting education establishments to complete further competitions.

Tenet are part of the Crescent Purchasing Group of Companies and operate on a not-for-profit basis.

Go to Tenet Services

Get a Quote

The CPC Quote Tool is free to use for all our members and offers quick, compliant access to all suppliers on our frameworks for purchases that fall below £213,477.

"The Quote Tool was easy to use and time saving, resulting in a straightforward process where we just had to put the details in once and could then use the reputable suppliers already recommended."

Deborah Anderson-Dixon, Finance Manager at Sir William Romney's School

For purchases that exceed £213,477, the CPC Sourcing Cloud is available that complies with the regulations to allow electronic tender returns whilst still being free to use for our members. Find out more about CPC Sourcing Cloud.

Use This Framework

Sign in to your user account to get a quote.

Don't have a user account? If your institution is already a member, you can create your own user account.

Sign up for free and use this framework

You can buy through our frameworks if your institution is a CPC member. It’s free to join if you are from a school, academy, multi-academy trust, college, university or you offer educational services.

CPC is owned by the education sector and our 83 frameworks are designed to save you money whilst being safe, easy to use and compliant. Your CPC membership also provides:

  • One-to-one procurement support
  • Fully funded CPD accredited procurement courses
  • The opportunity to get funding from our charity CPL Group

CPC has over 9000 members, search to see if your institution is already a member. If your institution is not in the list, click the Join CPC today button.

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Associated Documentation

The following documents are associated with this framework. Some are required for successful use of the framework and are clearly marked.

File Details Essential
Sustainable fleet user guide YesDownload
Appendix 9 - Framework Agreement Lot 1Call-off T&C’s for Lot 1 - Vehicle Hire Download
Appendix 11- Framework Agreement Lot 3 Call-off T&C’s for Lot 3 - Leasing Download
Scoring Summary Lots 3 and 4This document includes the scoring awarded to suppliers on lots 3 and 4 at the time of framework tender, which may be used for direct award call-offs. Download
Salary Sacrifice FAQ'sThis document may be beneficial if your institution is considering a salary sacrifice scheme but would like some additional information before approaching suppliers on Lot 3. Download

Contract Manager

The contracting authority for this framework is NWUPC.

Lisa O'Shea

  • Name: Lisa O'Shea
  • Tel: 0161 974 0947
  • Email: [email protected]

  • Chat with our helpdesk: Live Chat